VicTrack, Victoria Australia

Spatial consultancy guides client towards enterprise GIS solution

Business Challenge
VicTrack, a Business Enterprise of the Victorian Government, leases the State’s rail transport network to private sector rail operators and track access providers, and also provides telecommunications services to the rail industry.

Almost all of VicTrack’s transactions and business decisions are reliant on spatial information related to both property and asset data. However, the systems that managed this information were fragmented and poor data sharing arrangements were adversely affecting decision making across the organisation.

In order to address its spatial information needs, VicTrack embarked on the development of a strategy to implement an Enterprise Geographic Information System (E-GIS). A key objective of this strategy was to improve asset management through a coordinated and improved use of spatial information.

Services Overview
VicTrack asked Geomatic Technologies (GT) to provide consulting services that would focus on how spatial information could improve business outcomes for VicTrack’s operational divisions.

Because of its extensive experience in spatial solutions GT was able to provide a broad industry perspective to VicTrack’s E- GIS implementation. Being vendor neutral GT was able to exercise independence and objectivity in approaching the business needs of the various VicTrack operational divisions.

Using VicTrack’s spatial strategy as a starting point, GT outlined a three part process:
–  Plan and Scope. Validation of E-GIS scope and assumptions. Delivery of a Vision and Scope  document.
–  Discovery. Facilitate functional requirements and data workshops with the five key business  groups within VicTrack.
–  Solution. Development of use cases and functional requirements. Development of a data model, system architecture and a data conversion plan.

GT undertook the requirements gathering and system architecture design from a vendor neutral position. Rather than pursuing requirements gathering using a generic framework, GT adopted a methodology that captured the business requirements of the many operational divisions and their specific spatial data needs.

At the end of the consulting assignment GT produced a range of documents along with some recommendations to assist VicTrack with the implementation of its strategy to develop a successful E-GIS environment.

Outcomes
–  GT provided a functional requirements specification that focused on where spatial information
could deliver improved outcomes for VicTrack’s five operational groups.
–  GT provided a data specification.
–  GT delivered a high level design including relevant database schemas.
–  GT delivered a cost estimate for the implementation of an E-GIS.
–  GT’s recommendations include a recommendation that VicTrack create and implement policy  and guidelines for the management of spatial data.